Zapier Pricing 2026: Tasks, Plans and What You Really Pay

Zapier is free for 100 tasks a month, then Professional starts at $19.99 a month and Team at $69 a month, both billed yearly, and the price climbs with the task tier you pick. A workflow that needs 2,000 tasks a month costs $49 a month on Professional billed yearly, or $73.50 month to month. At 10,000 tasks it is $129 a month yearly or $193.50 monthly. Those figures come from Zapier's pricing page and the plan data it renders, read on 26 October 2026.

The number that matters is tasks, not Zaps. A task is one successful action step, and Zapier counts every one of them across Zap workflows, AI steps, code, MCP calls and the SDK from a single pool. Triggers, filters, paths and the built-in data tools never count, so the same workflow can cost twice as much or half as much depending on how it is built.

Toolradar data: Toolradar, the software directory we run, tracked 1,031 workflow automation tools on 26 October 2026, and 369 of them (36%) offer a free tier, per the workflow automation statistics page. Zapier is the most-listed alternative among the no-code tools in that catalog, per its directory entry. The wider field is ranked on best AI automation tools.

Zapier plans and task tiers at a glance

Yearly rates are the annual charge divided by twelve, on our arithmetic from the plan data: Professional 2K is $588 a year and Professional 10K is $1,548 a year. Zapier labels the yearly toggle "save 33%", and the monthly column is what you pay without the commitment. Tiers run up to 2 million tasks a month on self-serve plans, and the page lets you pick any of them from a dropdown.

What counts as a task, and what never does

Every successful action step is one task, and that is the whole meter. Zapier's task usage article lists what counts: action steps, steps inside an error handler path, steps rerun during a full replay, and each action inside a sub-Zap plus the call and return steps around it. A search action counts one task if it is set to proceed when nothing is found, and none if it is set to stop.

What does not count is a longer list, and it is where a careful builder saves money. Triggers never use tasks, including polling triggers that check an app every two minutes, which Zapier says can be more than 20,000 polls a month at no charge. Filter and Paths steps are free, as are Formatter, Delay, Looping, Digest, Storage, Zapier Manager, Tables and Forms steps. Any step that errors or halts, and any step skipped because of an earlier filter, costs nothing.

Some products bill at a different rate from the same pool. A Zapier MCP tool call uses 2 tasks, a routed lead in Lead Router uses 5, a Code step uses 1 with standard runtime and more with extended runtime, and an AI by Zapier step depends on the model tier you pick, which is a different meter from the model vendors' own subscriptions covered in ChatGPT pricing, Claude pricing and Gemini pricing. Zapier Agents do not draw tasks at all; they use a separate activity quota.

Zapier's own example is a Zap that fires on a Gmail attachment, uploads it to Dropbox and posts a Slack message: two tasks per run, so ten runs use 20 tasks. A five-step Zap with a trigger and four actions uses four tasks a run, and 500 runs a month is 2,000 tasks, which puts a modest lead-routing workflow on the Professional 2K tier.

Two scenarios: 2,000 and 10,000 tasks a month

A solo operator running 2,000 tasks a month pays $588 a year on Professional billed yearly, and $882 a year month to month, on our arithmetic from the monthly rate. The same volume on Team, which adds 25 seats, shared connections and SAML SSO, is $828 a year billed yearly. The seat line is what you are buying on Team, because the task allowance is identical.

At 10,000 tasks the yearly Professional bill is $1,548, and the monthly route is $2,322 a year on our arithmetic from $193.50 a month, a $774 premium for not committing. Team 10K is $2,028 a year billed yearly. Between those two volumes, the price per task falls: 2,000 tasks cost 2.45 cents each on yearly Professional and 10,000 tasks cost 1.29 cents each, so a workflow that grows is cheaper per step at the higher tier.

The yearly totals for Professional are the figures Zapier's plan data prints; the monthly totals and the per-task figures are our arithmetic.

Pay-per-task billing and the 3x ceiling

When a paid plan hits its task limit, Zapier switches to pay-per-task billing at a higher rate per task than the plan's own tasks, up to three times the plan's limit, then holds every further Zap run until the cycle resets. The pay-per-task article gives the example of a Professional 750 account: 750 plan tasks plus 1,500 pay-per-task tasks, a 2,250-task ceiling.

The per-task overage rate is not printed on the pricing page or in the help article; Zapier says it depends on your plan and billing cycle and shows it in your billing settings. Budget for it by assuming the overage is dearer than the tier above, because Zapier's pricing FAQ says the pay-per-task rate is higher than base subscription tasks. Pay-per-task can be switched off, in which case Zaps pause at the plan limit and held runs can be replayed after an upgrade or a reset.

Emails arrive at 80% and 100% of the plan limit, then at 80% and 100% of the pay-per-task ceiling. A workflow that must not stop, such as a lead router, belongs one tier above its average month rather than at it.

Free, trial and what the plans gate

The Free plan allows 100 tasks a month, unlimited Zaps, Tables and Forms, two-step Zaps only, 15-minute polling and 2,500 Table records. Every new account also gets a 14-day trial of Professional with no card. Professional adds multi-step Zaps, premium apps, webhooks, 2-minute polling, 100,000 Table records and email plus live chat support, though Zapier's footnote says live chat starts at the Professional 2,000 tier.

Team moves polling to 1 minute, adds 25 seats, shared Zaps, folders and app connections, SAML SSO and priority support, with 500,000 Table records. Enterprise is quote-only, with unlimited users, annual task limits instead of monthly ones, observability, SCIM and a technical account manager. Non-profits get 15% off any paid plan, excluding pay-per-task charges. Downgrades take effect at the end of the billing cycle and upgrades are prorated immediately.

When n8n or Make meters the same work more cheaply

n8n prices by workflow execution with unlimited steps per run, so a five-step workflow that runs 500 times a month is 500 executions on n8n and 2,000 tasks on Zapier. n8n Cloud's Starter plan is €20 a month billed annually for 2,500 executions, and Pro is €50 a month for 10,000, both priced in euros on n8n's pricing page. The self-hosted Community Edition is on GitHub with no license fee, and the self-hosting guide on our developer site covers the server it needs.

Make meters credits per module action, and its pricing page says most actions use one credit, routers and error handler modules use none, and the Free plan includes 1,000 credits a month with a 15-minute minimum interval. Credits expire at the end of the term, and extra credits come in bundles of 1,000 or 10,000 at a price fixed by your subscription. Check the current paid-plan price on Make's site, because the page loads it on demand rather than printing it.

The honest comparison is the meter, not the sticker. Zapier charges per action and gives away triggers, filters and formatting; n8n charges per run and gives away every step inside it; Make charges per module and gives away routing. A long, branching workflow with many actions per run is cheapest on n8n, a short two-action Zap that fires constantly is competitive on Zapier, and a workflow full of routers lands between them on Make. Zapier's 9,000-plus app connections and its MCP server, where a tool call is 2 tasks, are what you pay the premium for. For the agent layer on top of these tools, read best AI agents and what agentic AI is, and for an agent that bills per task rather than per step, Manus pricing. Teams that mostly automate inside one suite should price Microsoft Copilot or Notion AI before adding a connector tool.

Which Zapier plan should you buy?

Stay free while two-step Zaps and 100 tasks cover the job, buy Professional at the tier one step above your average month, and buy Team only when a second person needs to edit Zaps or SSO is required. The 750-task tier at $19.99 a month billed yearly is the real entry price for multi-step Zaps, and the jump from 750 to 2,000 tasks costs $29 a month more on the same billing. Pick yearly billing once a workflow has run for three months without a redesign, because the monthly route costs a third more over a year.

How we checked these prices

Plan prices, tiers, seats and features were checked on Zapier's pricing page on 26 October 2026, including the plan data the page renders its tier dropdown from, which prints the monthly and annual charge for every self-serve tier. Task rules come from Zapier's task usage and pay-per-task help articles, read the same day. n8n and Make figures come from their own pricing pages the same day; n8n prints euros and Make prints no fixed plan price. Yearly per-month figures and the cost-per-task lines are our arithmetic. This site runs no test lab and did not subscribe to any plan for this page.

AIpresso data: Beehiiv's export for this newsletter, refreshed November 8, 2026, counts 29,000+ active subscribers, with an average open rate of 31%.

FAQ

How much does Zapier cost in 2026?

Zapier is free for 100 tasks a month with two-step Zaps. Professional starts at $19.99 a month billed yearly for 750 tasks, or $29.99 month to month, and rises by task tier: 2,000 tasks cost $49 a month yearly, 10,000 cost $129. Team starts at $69 a month billed yearly for 2,000 tasks and 25 seats, and Enterprise is quote-only. Prices were read on Zapier's pricing page in October 2026.

What counts as a task in Zapier?

A task is one successful action step. Action steps, steps in error handler paths, steps rerun in a full replay and steps inside sub-Zaps each count one. Triggers, Filter, Paths, Formatter, Delay, Looping, Digest, Storage, Tables and Forms steps never count, and neither do steps that error or are skipped. MCP tool calls use 2 tasks each and Lead Router uses 5 per routed lead.

How much does Zapier cost for 10,000 tasks a month?

Professional 10K is $129 a month billed yearly, which is $1,548 a year, or $193.50 a month on monthly billing. Team 10K, with 25 seats and SSO, is $169 a month billed yearly, or $253.50 monthly. Per task, the yearly Professional tier works out to 1.29 cents on our arithmetic.

What happens when I run out of Zapier tasks?

On a paid plan with pay-per-task billing on, Zapier keeps running your Zaps and bills extra tasks at a higher per-task rate shown in your billing settings, up to three times your plan's limit, then holds further runs until the next cycle. With pay-per-task off, or on the Free plan, Zaps pause at the limit and held runs can be replayed after an upgrade or a reset.

Is Zapier cheaper than n8n or Make?

It depends on the shape of the workflow. Zapier bills every action step, so a five-step Zap run 500 times is 2,000 tasks and $49 a month billed yearly. n8n bills per execution with unlimited steps, so the same 500 runs fit its €20 Starter plan, priced in euros, and its self-hosted Community Edition has no license fee. Make bills per module action with 1,000 free credits a month; its paid prices load on demand, so check them on Make's site.

Does Zapier have a free plan or trial?

Both. The Free plan is permanent, with 100 tasks a month, unlimited two-step Zaps, Tables and Forms and 15-minute polling. New accounts also get a 14-day Professional trial with no credit card, and Team or Enterprise trials go through Zapier's sales team.

Cite this: AIpresso, "Zapier Pricing 2026: Tasks, Plans and What You Really Pay", October 2026.

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